The university is monitoring the situation and is in contact with health authorities to be able to act quickly if necessary.
Persons with respiratory symptoms (unless cleared by a doctor) or fever are not allowed to enter the HSHL premises.
Content of this page
Current Status of and Regulations concerning the new Coronavirus (SARS-CoV-2)
General recommendations and rules
The following measures generally apply for self-protection and to protect others: cough and sneeze etiquette, good hand-washing practices, maintaining distance to other people (min. 1.5 meters) and wearing a face mask (medical grade). Details on all these measures and recommendations can be found on the website of the Federal Centre for Health Education (BzgA).
How to deal with suspected cases of an infection with the novel coronavirus (COVID-19) or cases of respiratory illness
Persons at risk for transmission of the novel coronavirus are persons who have stayed in one of the defined risk areas and/or persons who have had contact with patients suffering from the novel coronavirus within the last 14 days. If you are a person at risk for transmission of the coronavirus - no matter if you suffer from any symptoms, please stay at home and contact your GP via phone to discuss your further treatment and your reaction to a possible infection. Please also do so, if you suffer from any symptoms common for COVID-19 (i.e. fever, coughing). Please contact Michael Dettmann-Müthing, HSHL-Occupational Safety Specialist, too, if you are affected: email@example.com
Examination period 07/05/21-07/23/2021 online (status 05/17/2021)
The examination period from July 5th to July 23rd, 2021 remains. During this time, there are no on-site exams, the exams are converted into digital forms.
Summer semester 2021 starts online (status 03/23/21)
The summer semester 2021 is going to be online only until further notice.
Most important regulations for restricted on-campus activities (status 09/23/2020)
- Access to buildings: The stay in the buildings and on the campus is only permitted for authorized students on certain occasions and only for the duration of the activity (participation in a face-to-face course, as part of theses, participation in exams or personal appointments).
- Mask-Wearing: In all buildings used by HSHL, mask-wearing is compulsory in the circulation areas (corridors, staircases, lifts, etc.) and in all cases if you cannot keep the 1,5 m safety distance. Wearing a face mask does not replace other protective measures, such as hand hygiene and distancing regulations.
- Keep a distance: Please keep at least 1,5 m safety distance to others. In a lot of cases, floor markings help as a guidance.
- Hygiene: The university regularly cleans doorknobs, switches, handrails and sanitary facilities according to the recommendations of the Robert Koch Institute. The following applies to everyone: Pay attention to your own hand hygiene and adhere to coughing and sneezing etiquette.
- Traceability: All attendance on campus must be documented and, in case of doubt, be traceable by the health authorities. This means that those who are on campus must leave their contact details either digitally or in paper form.
HSHL closed to the public (status 09/21/20)
In order to effectively support the containment of the spread of the new coronavirus disease (COVID-19), HSHL will remain closed to the public starting Tuesday, March 17th, 2020. This also affects the Campus Office, the Central Student Advisory Office, the International Office, the Career Service and the libraries. Necessary documents can be handed in via e-mail or, if need be, via post.
From Monday, 23rd of March until Friday, 29th of September 2020 all buildings of HSHL were closed for the public and access was given via centrally set-up registration points at fixed opening times on both campuses. These registration points stop operating by Monday, 28th of September. Access to buildings is then given through our main entrances during business hours for entitled persons.
Service availability at HSHL starting 03/18/20 (status 09/21/2020)
Starting Wednesday, March 18, 2020, all employees of the Hamm-Lippstadt University of Applied Sciences with only a few exceptions will work from home. In this way, service can be kept up while reducing social contacts to an absolute minimum in order to contain the spread of SARS-CoV-2. All divisions of HSHL can be reached via phone or e-mail during the usual office hours. This is also how current as well as prospective students can get in touch with professors and advisory services such as the General Student Counseling, the International Office, the Career Service, the Campus Office etc.. Please keep in mind that concerning individual segments, a restricted offer of services is possible.
Activities on our campuses remain restricted. But limited presence on our campuses is possible for certain lectures, seminars etc. The stay in the buildings and on the campus is only permitted for authorized students on certain occasions and only for the duration of the activity (participation in a face-to-face course, as part of theses, participation in exams or personal appointments).
Regulations to Compensate for the Consequences of the Coronavirus SARS-CoV 2 Epidemic for Studying and Teaching at Hamm-Lippstadt University of Applied Sciences
Introduction and § 1 Basic Principles
Based on § 82a Paragraph 1 Sentence 1 of the Higher Education Law in the State of North Rhine-Westphalia (Hochschulgesetz – HG) from September 16th, 2014 (GV. NRW. p. 547) in the currently valid version in connection with the ordinance for coping with the challenges posed by the corona virus SARS-CoV-2 epidemic to the higher education sector, the Corona Epidemic Higher Education Ordinance (Corona-Epidemie-Hochschulverordnung) from April 17th, 2020 (GV. NRW. P. 297) in the currently valid version from Oktober 31st, 2020 (GV.NRW S. 1046), the Presidential Committee of Hamm-Lippstadt University of Applied Sciences has issued the following order.
§ 1 Basic Principles
(1) By means of the following regulations, the Presidential Committee makes use of its powers granted by the Corona-Epidemie-Hochschulverordnung from April 17th, 2020 in its currently valid version with the aim of enabling the departments to meet the challenges arising or haven risen from the corona virus SARS-CoV-2 epidemic with regard to studying and teaching and to ensure the functionality of the study and examination operations.
(2) Unless otherwise stipulated, the rules in these regulations apply to all courses at Hamm-Lippstadt University of Applied Sciences. Insofar as rules in the examination regulations and the university regulations, contradict the regulations that the Presidium has issued through these regulations, the regulations in these examination regulations and university regulations are, according to § 13 Paragraph 2 Corona Epidemic Higher Education Ordinance, not applicable. § 14 Corona Epidemic Higher Education Ordinance shall remain unaffected.
(3) Study operations during the summer semester 2020 will commence on April 20th, 2020 (start of the lecture period) only in digital form and will continue in this manner until further notice. Content in courses held digitally before April 20th, 2020 will be added to the lecture period. The Presidium decides on changes in the digital study form, taking into account the federal and state regulations derived from the corona virus SARS-CoV-2 epidemic, with a lead time of at least two calendar weeks.
(4) Study operations in the following semesters (winter semester 2020/201 and summer semester 2021) are carried out both in digital form or on campus taking into account the requirements of the federal government and the state of North Rhine-Westphalia derived from the corona virus SARS-CoV-2 epidemic. The Presidential Committee decides on changes taking into account the federal measures derived from the coronavirus SARS-CoV-2 epidemic.
§ 2 Courses
Courses will be held in digital form in the summer semester 2020 as well as the winter semester 2020/21. Exceptions are to be requested and approved by the Presidium. The Presidium will decide on changes based on subsequent developments.
§ 3 Examinations
(1) The departments are authorized to conduct university examinations in electronic form or in electronic communication (online examinations) with the exception of online written tests (e.g. tests taken at home). Care must be taken to ensure that the principle of equal treatment according to the examinations regulations is observed as much as is possible in the light of the epidemic.
(2) Oral examinations in the summer semester 2020 and the winter semester 2020/21 will generally be conducted as video examinations. In the summer semester 2021 oral examinations conducted as video examinations are still allowed, as long as the current requirements by the federal government with regards to the coronavirus SARS-CoV-2 epidemic require it.
The legal, technical and organizational measures to be taken into account when carrying out video examinations can be found in Appendix 1 of this document "Manual for Conducting Oral Video Examinations." The exam situation may not be recorded – not even with the aid of mobile devices. The assessment of the oral examination may be announced at a later date.
(3) Oral and written online examinations can be conducted through third-party internet platforms. Students who do not consent to oral online examinations outside the university or who do not have the necessary technical equipment can complete an oral online examination in rooms with appropriate equipment at the university.
(3a) An online exam is a written exam in the sense of the applicable general examination regulations, which is provided to the students via the study platform or via web browser access. It is written on the student's (private) computer and submitted electronically via upload to the study platform or worked on and completed via the web browser. The completion of written exam tasks assigned via the study platform can also be done by hand. The written exam is submitted as a PDF document within the specified time period.
In the event of technical problems during the upload process on the study platform, the completed exam can be sent via email to the email address Pruefungsabgabe@hshl.de within the specified time period (Appendix 2).
Electronic examinations within the meaning of Section 5 Paragraph 1 a) Sentence 2 of the respective general examination regulations can also be carried out as online examinations.
The legal, technical and organizational measures to be observed when conducting online examinations can be found in the Manual for Conducting Written Online Examinations attached to this document as Appendix 2.
(4) Examinations that are taken and not passed in the summer semester 2020 and in the winter semester 2020/21, with the exception of bachelor's, master's and project work as well as practical and international semesters, are considered not to have been taken (free attempt). A free attempt is an attempt at a module examination, which in the event of failure of the module examination will not count as a regular examination attempt within the meaning of the framework examination regulations. If multiple exams as parts of one module form an overall grade for passing a module, the rule for the free attempt is not to be used, even if a single sub-module examination was not passed.
Module examinations that have not been passed as a result of cheating are counted towards the number of attempts according to § 9 RPO BA / MA.
(5) Withdrawal from an exam in the summer semester 2020 and in the winter semester 2020/21 is possible at any time up until the start of the exam. Failure to take an exam is considered a timely declaration of withdrawal. This rule does not apply to theses, practical work or internships and semesters abroad. Reference is made to the separate regulations in § 4 and § 5.
(6) If in the summer semester 2020 and the winter semester 2020/21, unlike the normal case (graded examination), no grades are awarded, but only a grade of pass or fail is given, the result is accepted without a grade. The composition of the final grade then results from the remaining graded achievements. Sentences 1 and 2 also apply to examinations completed at other universities.
§ 4 Theses
(1) For bachelor and master theses that are registered by February 28th, 2021, in addition to the possibility according to § 18 Paragraph 6 of the RPO BA/MA, the student can withdraw from the completion of the final thesis without this being considered a failed attempt. The withdrawal must be made at the latest two weeks before the regular submission deadline, stating a reason along with any necessary supporting documents (cut-off period).
(2) By derogation from § 19 paragraph 1 RPO BA/MA, theses can also be submitted in a timely manner in digital form via email to firstname.lastname@example.org until June 30th, 2021. In this case, the digital form replaces the written document and, as such, is the only relevant copy for the evaluation. The declaration according to § 18 Paragraph 8 of the RPO BA/MA is to be sent as a scan.
§ 5 Student Internships, Internships and Semesters abroad during summer semester 2020 and winter semester 2020/21
(1) For practical elements (internships, internship semesters, etc.) in the summer semester 2020 and in the winter semester 2020/21 75% of the usual activities to be performed in time are considered sufficient for receiving credit.
(2) If, due to circumstances caused by the epidemic, students are unable to complete an internship that has already started, the Examination Board can recognize the alternative task options available for individual cases in accordance with RPO BA/MA as an internship replacement, which can be determined in advance by the advisor. This also applies to internships abroad.
(3) Students who have started a practical semester or a semester abroad and who cannot continue due to the measures taken by the federal or state government to combat the coronavirus pandemic can withdraw from this module. The withdrawal application must be submitted to the Examination Board, stating a reason and including supporting documents.
(4) Students who have started a practical semester and cannot continue due to the circumstances mentioned can also apply for an interruption of the module to be completed. The activities already performed will be taken into account if continued in the future. The application must be submitted to the Examination Board no later than two weeks before the end of the work to be performed in the company. The request for an interruption must be accompanied by the consent of the advising professor.
§ 6 Change of the Examination Regulations
If a student in the summer semester 2020 or in the winter semester 2020/2021 is affected by a mandatory change of the examination regulations and, due to the coronavirus pandemic, it was no longer possible to take individual exams according to the expiring examination regulations, an application for hardship provision can be made in individual cases. Any such request must be substantiated. The Examination Board is responsible for the decision.
§ 7 Standard Study Period
The individual standard study period is, for those students who are enrolled at Hamm-Lippstadt University of Applied Sciences in the summer semester 2020 and/or in the winter semester 2020/2021 and are not on leave, or who are admitted as visiting students in accordance with § 52 Paragraph 2 of the Higher Education Act (Hochschulgesetz), in accordance with section § 10 Paragraph 1 Sentence 1 of the Corona Epidemic Higher Education Ordinance, increased respectively by one semester.
§ 8 Access to the Examination Documents
(1) Access to the assessment of written examinations in summer semester 2020 can only be granted after the regular university operations have been resumed in person. Objection periods are to be observed. The objection to the assessment of a written examination can be justified after inspection of the examination documents.
(2) From the winter semester 2020/21 onwards, access to the assessment of written examinations is given under the currently valid measures by the federal government concerning the coronavirus SARS-CoV-2-epidemic.
Any contradiction to the evaluation of a written examination can be given after accessing the assessment of the examination documents.
§ 9 Proof of Admission Requirements for Students Already Enrolled or for Enrollment in the Winter Semester 2020/21
(1) Students who have been admitted to a master's program for the summer semester 2020 on the basis of a preliminary overall grade must provide evidence of the existence of the bachelor's degree required by the relevant examination regulations by December 1st, 2020 at the latest. If this proof is not received by the specified deadline, the registration expires with effect for the future.
(2) Students who have been admitted to a master's program for the winter semester 2020/21 on the basis of a preliminary overall grade must provide evidence of the existence of the bachelor’s degree required by the relevant examination regulations by June 1st, 2021 at the latest. If this proof is not received by the specified deadline, the registration expires with effect for the future.
§ 10 No Enrollment Requirement for Exams to Complete Courses of Study
(1) If, due to the corona virus SARS-CoV-2 epidemic, the examination of a student, with which the course of study could have been completed in the summer semester 2020, is postponed to the winter semester 2020/21, he or she can, in special cases, (e.g. social hardship) request that he or she no longer be required to be enrolled to take this exam. The application is to be sent to the Campus Office and justified.
(2) If the student does not pass the corresponding exam in the winter semester 2020/21, he or she can re-register retrospectively for the winter semester 2020/21. If there is no re-registration and the course of study is not successfully completed, the ex-matriculation takes place retrospectively at the end of the summer semester 2020.
(3) Paragraphs 1 and 2 are also valid for examinations, which would have led to an end of studies in the winter semester 2020/21.
§ 11 Entry into Force; Expiry
(1) These regulations enter into force on April 20th, 2020 and will be published in the publication of legal notices of the Hamm-Lippstadt University of Applied Sciences.
(2) The regulations will expire on October 1st, 2021.
Further Information on Teaching and Studying
Supervision of Projects, Bachelor's Theses and Master's Theses
The supervision of projects, bachelor's and master's theses can be continued from home. Support of students can be done via phone and/or via Skype e.g. . All supervisors are asked to act in the best interest of students and offer alternative ways to supervise and support in accordance with the current situation.
Handing in Papers and Practical Experience Reports
Papers and practical experience reports can be send to the Campus Office via post.
Alternatively, and only for the duration of the current exceptional circumstances, HSHL permits handing in papers and reports digitally. To do so, an e-mail with the paper or report including the signed statutory declaration, attached as pdf, has to be send to the Campus Office. The pdf-copy of your paper has to be encrypted into a zip-file. You must hand in the original statutory declaration in hard copy later, too. Please contact the Campus Office to receive further information concerning this process.
The digital version that has been handed in will be the one that is going to be assessed. It is not allowed to hand in a hard copy as well. The digital paper/ report will be assessed in the same way as the hard copy. Please do not send your paper or report again via e-mail if you have already send in or handed in a hard copy.
Digital Support for Courses - Relevance for Examinations
Due to the spread of COVID-19, operations at universities cannot start as they usually do in the summer semester 2020. The MKW (Ministry of Culture and Science) has postponed the start of the lecture period from 13.03.2020 to 20.04.2020. However, the universities are authorized to hold digital classes before the postponed lecture period begins.
The cancellation of courses on location does not mean that there will be no teaching: it is the age of digital tools. This means that module content can already be taught digitally (if this form of teaching is suitable) and that this content can also be relevant for the examination. In general, there is the possibility to complete university courses through on-location courses as well as through the possibilities of distance learning, i.e. through self-study with instruction on the study material.
Many of our teachers have experience with digital teaching and learning formats and have also achieved many positive results with e-learning and blended learning arrangements. We would therefore like to call upon and encourage all HSHL teachers to compensate for the loss of in-person attendance through the increased use of digital course formats. The university management has asked the Center for Knowledge Management and Monika Pape from the field of Academic Instruction to support the teachers in the upcoming measures to implement the changes.
All students are requested to check their HSHL email and the learning platform regularly, particularly starting on Monday, 23.03.2020, in order to have prompt access to the digital content.
Registration of Bachelor's and Master's theses
- Students can download and make use of the form provided on "Campus Office Online".
- The filled form has to be send to the supervising professor as a pdf or photograph, who will then forward it to the Campus Office including an e-mail confirmation.
- The supervising professor is responsible for registering the second examiner.
Colloquium on Final Theses/Projects
- In justified exceptional cases, the examination can be carried out as a video conference. Students and examiners arrange this with one another directly. In this connection, it has to be kept in mind that both examiners (1st and 2nd examiner) need to be present during the examination and that the examinee has to declare to be in the room all alone.
- We would like to point out that despite the suspension of lectures on location, the exam registration period has not been postponed.
- Deregistration from exams is possible until one week prior to the exam period.
Stays abroad during the pandemic
Students who are thinking about conducting a semester or internship abroad should consider the following:
- The development of the COVID-19 pandemic remains hard to predict and may vary considerably between regions. Hence, it's advisable to follow sources such as the World Health Organization's reports over the coming weeks and months.
- Even after a steady reduction in cases, a sudden resurge (a second or even third 'wave' of infections) can occur.
- The German Federal Foreign Office has pointed out that German citizens travelling abroad should not rely on renewed government efforts to bring them back home in the case of another 'wave' of infections. Other governments that have conducted repatriation flights might have the same position. International students should check with their home country's authorities (and also take note of our specific advice for international students here).
- Before making any bookings (flights, accommodation etc.), students should make sure that they can be cancelled if necessary.
- Students should establish a "plan B" in case their stay abroad cannot take place after all. Anyone considering an internship as an alternative should utilize the advantage that they can arrange the period relatively freely with the internship provider. In order to complete the obligatory 16 weeks before the lecture period of the summer semester 2021, it will be sufficient if the internship starts in October or even in November. The same approach can of course be applied to later semesters as well.
The International Office is happy to help with any questions via e-mail, phone (+49 2381 8789-140), or Webex video conference (link upon request).
Enrollment Master's Programs
- Applications for enrollment will remain active even after expiration of the usual deadline for enrollment. Accordingly, enrollment at a later point in time is possible.
- A decision concerning the deadline will be made as soon as all services at HSHL operate normally again.
- The semester contribution has to be paid before the original deadline and will be refunded in case admission to the program is not granted.
Enrollment Delay in the Master's Program
If, after completing your bachelor's degree, enrollment in a master's program is planned but is delayed due to the current situation:
Upon completion of an HSHL degree, a 6-week deactivation period begins for the respective HSHL account. If you are planning to enroll in a master's program at HSHL and the enrollment is delayed, please send an email with the subject line "Verlängerung der Deaktivierungsfrist aufgrund Masterstudium" (Extension of the deactivation period due to master's program).
Issuing of written Confirmations
- PDF templates or continuous texts describing issues will be sent to the e-mail addresses of students.
- For the time being, report cards and certificates will be send by certified mail, including an advice of receipt.
Student registration in learning platform courses during the transition between bachelor and master studies
If students are currently nearing the end of their bachelor’s degree and only have to wait for the final grades or certificate before they can fully enroll in a master’s degree program at HSHL, they can already take advantage of the digital courses offered by the corresponding master’s degree. Simply send a short email to the Center for Knowledge Management with a request to register for the relevant courses on the learning platform. Due to the current situation, this is possible even without being enrolled.
Information on Laboratory Operations
The following information was valid until May 11, 2020:
- Generally, all laboratories will be closed and only operate in emergency mode. This means: As far as no individual special regulations apply, laboratories cannot be accessed and entrance is prohibited. Ventilation and heating will be turned down. Electricity supply will remain fully covered.
- Laboratories with devices that cannot be turned off and/or have long-term tests running will remain accessible to the laboratory supervisors, for whom the usual safety regulations (specifically, the order that laboratories can never be accessed alone) continue to apply.
- Accordingly, responsible staff have to arrange to carry out inspections rounds together. Of course, safety precautions to prevent virus infections apply.
The following information is valid from May 12, 2020:
Experimental Student Projects and Papers
- Projects, bachelor and master theses that are developed in the laboratories of HSHL have to be interrupted or postponed in case they have not been started yet. As already communicated yesterday, it is possible to postpone the deadline upon request.
- Operations in the laboratory as preparation for practical laboratory courses for students can also not be carried out. The respective start of a practical laboratory course has to be postponed, depending on the point in time when teaching activities at HSHL can be resumed (today, we believe this to be the case on April 20, 2020)
Information for HSHL employees (Human Resources and IT)
Cancellation of vacation and flextime applications
The following information on the cancellation of vacation and flextime days was developed together with the HSHL Staff Council and the Equal Opportunity Commissioner:
We are currently receiving numerous cancellations of vacation days. In the current situation, this is very understandable due to the various cancellations of trips abroad and planned vacations.
In addition to the flexible working time regulations already sent out, we ask you to please note the following:
The operation of a university varies significantly according to the time of year and this time now, especially since the lecture period has been pushed back, would be the normal time to reduce accrued vacation and overtime. In the current situation, there are also major differences in the possibilities to work from home and the requirements for individual departments. For the university management it is also important that we are able to act as a university when we resume lecturing and that we are able to catch up on what has been missed in order to offer students the best possible education.
In principle (and from a purely legal standpoint) vacation times that have already been applied for and approved and that fall in the time of the partial operation are also to be taken. Vacation cancellations should therefore be limited to cases that are absolutely necessary and should coordinated individually with the supervisor. Please use the vacation that has already been applied for, as intended, for recreational and relaxation purposes.
And above all, stay healthy.
Alternatives to Skype
Many are currently wondering what alternatives there are to working with Skype. HSHL IT recommends Cisco Webex Meetings. We will publish instructions for this on this page shortly. Cisco Jabber can be used with up to 6 people for video telephony.
Currently, the Hamm-Lippstadt University of Applied Sciences operates under specific procedures where employees work from home. Further information for employees can be found in the FAQ-list of Department 4 – Personnel on the internal public drive.
The Situation for Adjunct Lecturers
Adjunct lecturers are self-employed and receive remuneration once the service has been performed. Courses that do not take place can therefore not be remunerated. When the lecture period resumes, if usable digital content is provided instead of the on-location course, the adjunct lecturers will receive the agreed-upon fee; performance will be assessed by the departments and must be documented. Block seminars can be postponed. Courses that usually take place weekly on a weekly basis can only take place from the point at which the on-location courses are generally resumed. This is currently scheduled for April 20th.
Any digital material, which is used before April 20 and can be considered equal to a regular session taught, will, of course, be remunerated independently of this.