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Information about the Coronavirus (SARS-CoV-2) and Covid-19

The university is monitoring the situation and is in contact with health authorities to be able to act quickly if necessary.

Persons with respiratory symptoms (unless cleared by a doctor) or fever are not allowed to enter the HSHL premises.

 

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Current Status of and Regulations concerning the new Coronavirus (SARS-CoV-2)

  • Current situation summer semester (status 04/25/22)

    University-wide all classes are held in person at the moment. Students can see all details in their individual schedule.

  • General recommendations and rules

    The following recommendations generally apply for self-protection and to protect others: cough and sneeze etiquette, good hand-washing practices, maintaining distance to other people (min. 1.5 meters) and wearing a face mask (medical grade). Details on all these recommendations can be found on the website of the Federal Centre for Health Education (BzgA).

    Hygiene Recommendations

    • We recommend wearing a mask (medical mask or FFP2 mask) on the entire campus inside the buildings.
    • Social distancing: In particular in high traffic areas and wherever possible, keeping your distance (1.5 meters) is still important.
    • Disinfection: The HSHL cleaning service provider disinfects all contact surfaces on a regular basis. Disinfectant dispensers are also available for hand disinfection at the entrances to HSHL. An example of how to disinfect hands correctly can be found here. Regular hand washing is also a very effective protective measure, see here.
    • Ventilation: Rooms in which people are present should be aired out several times a day. The German Environment Agency recommends intermittent airing out for an average of 10 to 15 minutes. You can find detailed information and recommendations on ventilation here. In rooms in which it is not possible to air out using the windows, an adequate exchange of air is ensured by the respective ventilation system.

    What to do with Cold Symptoms
    As stated in the CoronaSchVO [corona protection regulation], the following applies: Contact with other people should be avoided at all costs if there are typical symptoms of an infection with the SARS-CoV-2 corona virus or an acute infection. This also applies to vaccinated and recovered people. If you notice symptoms of a cold such as a cough, runny nose, fever, etc., please do not come to your courses on campus, but rather have the symptoms clarified by a doctor.

  • How to deal with suspected cases of an infection with the novel coronavirus (COVID-19) or cases of respiratory illness

    Persons at risk for transmission of the novel coronavirus are persons who have stayed in one of the defined risk areas and/or persons who have had contact with patients suffering from the novel coronavirus within the last 14 days. If you are a person at risk for transmission of the coronavirus - no matter if you suffer from any symptoms, please stay at home and contact your GP via phone to discuss your further treatment and your reaction to a possible infection. Please also do so, if you suffer from any symptoms common for COVID-19 (i.e. fever, coughing). Please contact Michael Dettmann-Müthing, HSHL-Occupational Safety Specialist, too, if you are affected: michael.dettmann-muething@hshl.de

Further Information on Teaching and Studying

  • Availability of the Campus Office

    The Campus Office team is currently only available on site part-time. At the moment, you can only reach us by phone during the regular telephone service hours:

    Monday and Wednesday: 9:00 - 12:00

    Tuesday and Thursday: 12:00 - 15:00

    Phone: +49 (0) 2381 8789-199

    Therefore, please prefer to contact us by sending an e-mail to campusoffice@hshl.de

    General information on the regulations governing the organisation of studies and examinations during the Covid-19 pandemic can be found below. Many of your problems are very individual. In order to solve them, please describe your concerns in an e-mail to campusoffice@hshl.de. Please use your student e-mail account for this purpose and also provide your telephone contact details. The Campus Office team will look into your concern and get in touch with you.

    In the current situation, we are trying to process your enquiries as quickly as possible. Please understand that, due to the high volume of e-mails, we prioritise the enquiries and can only answer them one by one.

  • Regulations governing the organisation of studies and examinations

    The general examination regulations as well as the respective subject examination regulations are supplemented or amended by the regulations for compensation of the consequences of the coronavirus SARS-CoV-2 epidemic for studies and teaching at HSHL in the respective valid version: German | Reading Version in English.

  • Digital submission of Bachelor’s and Master’s theses and practical experience reports

    In the winter semester 21/22, Bachelor’s and Master’s theses can still be submitted in digital form. In this case, an e-mail must be sent to campusoffice@hshl.de. The thesis must be added as a PDF file in an encrypted ZIP file, including the signed and scanned written assurance of independent work, which must then be submitted in the original. Please use your student e-mail account for this purpose and also provide your telephone contact details. Detailed instructions on this procedure and the requirements are available in your "Studienkonto" by the Campus Office. It is not allowed to submit the thesis on paper at the same time.

    In winter semester 21/22, practical experience reports in the sense of the internship regulations can also be submitted in digital form by e-mail to campusoffice@hshl.de. Please use your student e-mail account for this purpose and also provide your telephone contact details.

    Alternatively, you can still submit your documents to the HSHL Campus Office. Please note the following information:

    • The postal address of HSHL is: Hochschule Hamm-Lippstadt, Marker Allee 76-78, 59063 Hamm. This address shall always be used, regardless of whether you are studying at the Hamm Campus or at the Lippstadt Campus.
    • Please observe the postal delivery times for matters subject to a deadline.
    • At the Hamm Campus, there is also a deadline letterbox (next to the administration building H 2.1), which can be used for personal submission. Please use only this letterbox and no other. It should also be used by students studying at the Lippstadt Campus.
  • Digital submission of applications, forms and evidence

    In the current situation, all applications, forms or other evidence are recognised in digital form without exception. If a signature is required, please sign the document first and then scan or photograph it with your signature. Please send the document by e-mail to campusoffice@hshl.de.

    Alternatively, you can still submit your documents to the HSHL Campus Office. Please note the following information:

    • The postal address of HSHL is: Hochschule Hamm-Lippstadt, Marker Allee 76-78, 59063 Hamm. This address shall always be used, regardless of whether you are studying at the Hamm Campus or at the Lippstadt Campus.
    • Please observe the postal delivery times for matters subject to a deadline.
    • At the Hamm Campus, there is also a deadline letterbox (next to the administration building H 2.1), which can be used for personal submission. Please use only this letterbox and no other. It should also be used by students studying at the Lippstadt Campus.
  • Registration of Bachelor's and Master's theses
    • Students can download and make use of the form provided on "Campus Office Online".
    • The filled form has to be send to the supervising professor as a pdf or photograph, who will then forward it to the Campus Office including an e-mail confirmation.
    • The supervising professor is responsible for registering the second examiner.
  • Colloquium on Final Theses/Projects
    • In justified exceptional cases, the examination can be carried out as a video conference. Students and examiners arrange this with one another directly. In this connection, it has to be kept in mind that both examiners (1st and 2nd examiner) need to be present during the examination and that the examinee has to declare to be in the room all alone.
  • Stays abroad during the pandemic

    Students who are thinking about conducting a semester or internship abroad should consider the following:

    • Generally speaking, it’s of course still possible to conduct a semester or internship in another country. Since the winter semester of 2021/22, HSHL students have again been going abroad in significant numbers, even if they are not yet as many as before the pandemic.
    • Conditions in most countries are not yet the same as before the pandemic. Depending on the situation in the host country, internships sometimes take place in a remote-work form (our students sometimes work from their apartment in the host country). Host universities may conduct their courses digitally, at least some of them. Daily life in the host country may also continue to be affected.
    • You should continue to expect that entry into your host country may be difficult, or temporarily impossible. Your vaccination status and current test status will determine whether you will be allowed to enter and whether you will then need to quarantine first. Note: Only the authorities of your host country can give you current and binding information on this. Use the website of the respective embassy here in Germany as a starting point. You should also read the country-specific information provided by the German Foreign Office. If you are not a German citizen, read the corresponding advice that the Foreign Office of your home country will likely provide.
    • You should also expect restrictions on your return to Germany. The Robert Koch Institute provides information on its website about the currently valid rules (virus variant areas and risk areas).
    • Devise a "Plan B" in case that your project abroad cannot go forward after all. If you are considering an internship in Germany as an alternative, you can take advantage of the fact that the internship period can be chosen relatively freely. Example: In order to complete the usual 16 weeks before the start of the lecture period of the summer semester 2023, it is sufficient if the internship begins at some point in November 2022.
    • Pay attention to whether special regulations such as the HSHL Corona Compensation Regulation continue to apply for the period of your planned stay abroad. Among other things, this regulation stipulated – as of December 2021, most recently for the duration of the winter semester 2021/22 – that 12 weeks of internship work are sufficient instead of the 16 weeks that are usually required. You can find these and other special regulations via the HSHL homepage (search function, keyword "Corona", tab "Mitteilungen").

    If you have any questions about going abroad, the International Office will be happy to help. Contact us by e-mail or phone (+49 2381 8789 140).

  • Enrollment Master's Programs
    • Applications for enrollment will remain active even after expiration of the usual deadline for enrollment. Accordingly, enrollment at a later point in time is possible.
    • A decision concerning the deadline will be made as soon as all services at HSHL operate normally again.
    • The semester contribution has to be paid before the original deadline and will be refunded in case admission to the program is not granted.
  • Enrollment Delay in the Master's Program

    If, after completing your bachelor's degree, enrollment in a master's program is planned but is delayed due to the current situation:

    Upon completion of an HSHL degree, a 6-week deactivation period begins for the respective HSHL account. If you are planning to enroll in a master's program at HSHL and the enrollment is delayed, please send an email with the subject line "Verlängerung der Deaktivierungsfrist aufgrund Masterstudium" (Extension of the deactivation period due to master's program).

  • Issuing of written Confirmations
    • PDF templates or continuous texts describing issues will be sent to the e-mail addresses of students.
    • For the time being, report cards and certificates will be send by certified mail, including an advice of receipt.
  • Student registration in learning platform courses during the transition between bachelor and master studies

    If students are currently nearing the end of their bachelor’s degree and only have to wait for the final grades or certificate before they can fully enroll in a master’s degree program at HSHL, they can already take advantage of the digital courses offered by the corresponding master’s degree. Simply send a short email to the Center for Knowledge Management with a request to register for the relevant courses on the learning platform. Due to the current situation, this is possible even without being enrolled.

Information on Laboratory Operations

  • Laboratory Operations

    The following information was valid until May 11, 2020:

    • Generally, all laboratories will be closed and only operate in emergency mode. This means: As far as no individual special regulations apply, laboratories cannot be accessed and entrance is prohibited. Ventilation and heating will be turned down. Electricity supply will remain fully covered.
    • Laboratories with devices that cannot be turned off and/or have long-term tests running will remain accessible to the laboratory supervisors, for whom the usual safety regulations (specifically, the order that laboratories can never be accessed alone) continue to apply.
    • Accordingly, responsible staff have to arrange to carry out inspections rounds together. Of course, safety precautions to prevent virus infections apply.

    The following information is valid from May 12, 2020:

  • Experimental Student Projects and Papers
    • Projects, bachelor and master theses that are developed in the laboratories of HSHL have to be interrupted or postponed in case they have not been started yet. As already communicated yesterday, it is possible to postpone the deadline upon request.
    • Operations in the laboratory as preparation for practical laboratory courses for students can also not be carried out. The respective start of a practical laboratory course has to be postponed, depending on the point in time when teaching activities at HSHL can be resumed (today, we believe this to be the case on April 20, 2020)

Information for HSHL employees (Human Resources and IT)

  • Cancellation of vacation and flextime applications

    The following information on the cancellation of vacation and flextime days was developed together with the HSHL Staff Council and the Equal Opportunity Commissioner:

    We are currently receiving numerous cancellations of vacation days. In the current situation, this is very understandable due to the various cancellations of trips abroad and planned vacations.

    In addition to the flexible working time regulations already sent out, we ask you to please note the following:

    The operation of a university varies significantly according to the time of year and this time now, especially since the lecture period has been pushed back, would be the normal time to reduce accrued vacation and overtime. In the current situation, there are also major differences in the possibilities to work from home and the requirements for individual departments. For the university management it is also important that we are able to act as a university when we resume lecturing and that we are able to catch up on what has been missed in order to offer students the best possible education.
    In principle (and from a purely legal standpoint) vacation times that have already been applied for and approved and that fall in the time of the partial operation are also to be taken. Vacation cancellations should therefore be limited to cases that are absolutely necessary and should coordinated individually with the supervisor. Please use the vacation that has already been applied for, as intended, for recreational and relaxation purposes.

    And above all, stay healthy.

  • Alternatives to Skype

    Many are currently wondering what alternatives there are to working with Skype. HSHL IT recommends Cisco Webex Meetings. We will publish instructions for this on this page shortly. Cisco Jabber can be used with up to 6 people for video telephony.

  • Home Office

    Currently, the Hamm-Lippstadt University of Applied Sciences operates under specific procedures where employees work from home. Further information for employees can be found in the FAQ-list of Department 4 – Personnel on the internal public drive.

Adjunct Lecturers

  • The Situation for Adjunct Lecturers

    Adjunct lecturers are self-employed and receive remuneration once the service has been performed. Courses that do not take place can therefore not be remunerated. When the lecture period resumes, if usable digital content is provided instead of the on-location course, the adjunct lecturers will receive the agreed-upon fee; performance will be assessed by the departments and must be documented. Block seminars can be postponed. Courses that usually take place weekly on a weekly basis can only take place from the point at which the on-location courses are generally resumed. This is currently scheduled for April 20th.

    Any digital material, which is used before April 20 and can be considered equal to a regular session taught, will, of course, be remunerated independently of this.

© 2022 Hamm-Lippstadt University of Applied Sciences

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